Who we are
Last updated: 10 May 2026
This Privacy Policy explains how ORMIA Systems OÜ collects, uses and protects personal data when you visit ormia.eu or contact us through the website.
Data Controller
ORMIA Systems OÜ Estonian registry code: 17235931 Õle tn 22/1, 10319 Tallinn, Harju maakond, Estonia Email: priit.raid@ormia.eu
Personal Data We Collect
Contact form data. When you fill in the contact form on this website, we collect your name, email address and the content of your message. Submission is voluntary; if you choose not to provide this information, we cannot reply to your enquiry.
Server logs. Our hosting provider automatically records technical information when you visit the site, including your IP address, browser type, operating system, the pages you visit and the date and time of access. This data is used for security and operational purposes.
Cookies and similar technologies. See our Cookie Policy for details.
Embedded content. Pages on this website may include embedded content from LinkedIn and YouTube. When you load such content, the corresponding third-party services may receive technical information about your visit. We do not control how these services process such data; please refer to their own privacy policies.
Purpose and Legal Basis for Processing
We process personal data for the following purposes and on the following legal bases under Regulation (EU) 2016/679 (GDPR):
Responding to enquiries submitted through the contact form. Legal basis: Article 6(1)(b) GDPR, steps taken at the request of the data subject prior to entering into a contract, or Article 6(1)(f) GDPR, our legitimate interest in answering business enquiries.
Operating, securing and improving the website. Legal basis: Article 6(1)(f) GDPR, our legitimate interest in maintaining a functional and secure website.
Complying with legal obligations applicable to ORMIA Systems OÜ. Legal basis: Article 6(1)(c) GDPR.
Recipients of Personal Data
We do not sell or rent personal data. We may share data with the following categories of recipients, only to the extent necessary:
Our hosting and IT service providers, acting as data processors under written agreements. Embedded content providers (LinkedIn, YouTube), if and when their content is loaded by your browser. Public authorities, where required by applicable law.
International Transfers
Some of our service providers may be located outside the European Economic Area, in particular in the United States (LinkedIn, YouTube). When such transfers occur, they are governed by Standard Contractual Clauses approved by the European Commission or other appropriate safeguards under Chapter V of the GDPR.
Retention Periods
Contact form messages are retained for up to 24 months from the last interaction, unless a longer retention period is required for contractual or legal reasons.
Server logs are retained for up to 12 months for security and troubleshooting purposes.
Cookies are retained for the periods indicated in our Cookie Policy.
Contact
For any question regarding this Privacy Policy or your personal data:
ORMIA Systems OÜ Email: priit.raid@ormia.eu
End of Privacy Policy.